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Construction Contract Leads

Scope

Reference

HCC2617453

Description

Hertfordshire Full Stop Facilities Management Services (hereinafter referred to as 鈥淗FS鈥�) the trading organisation of Hertfordshire County Council (hereinafter referred to as 鈥渢he Council鈥�) is advertising its requirement to appoint competent and cost-effective organisations to be part of its Building Cleaning Framework to provide Building Cleaning services to sites throughout the County.

This Framework will be utilised by all departments of the Council including establishments such as Schools, fire stations, disused sites, day centers, libraries etc. It may also be used for works outside of the Council as requested by our partners and customers (this may be outside the geographical area of Hertfordshire in some cases). Please be aware the intention is to award this Framework to between 7 (seven) and 10 (ten) Contractors and this is therefore not your anticipated income should you be successful. It will carry with it no exclusivity or guarantees of works, but is expected to form the main Framework for the commissioning of Building Cleaning Services for the Council

The estimated annual spend on the Framework for the Council is currently in the region of 拢8,000,000 per annum. If some or all the districts, boroughs and /or parish and town Councils join this Framework at a later stage, this figure may increase, therefore the advertised spend has allowed for this possibility.

Full details of the requirement can be found in the Specification, Schedule 1 of the Framework document.

Please note that TUPE does not apply to the Framework but will apply to Call-Off Contracts.

In February 2025 the UK Government formally invited Hertfordshire County Council (the 鈥滳ouncil鈥�) and the various district and borough Councils of Hertfordshire (see attached - District and borough councils | Hertfordshire County Council) to develop proposals for local government reorganisation in Hertfordshire which is likely to result in the current two-tier system of local government being reorganised into a single tier of local government with one or more unitary councils for the whole of the Hertfordshire area. If implemented, local government reorganisation is currently expected to take effect in April 2028 and, on that date, the existing two-tier councils will be dissolved and replaced by one or more new unitary authorities. Existing contracts held by the Council and the district and borough Councils of Hertfordshire are expected to transfer to their successor authorities on vesting day in accordance with the Local Government and Public Involvement in Health Act 2007 and the Local Government (Structural Changes) (Transfer of Functions, Property, Rights and Liabilities) Regulations 2008. These reforms will be subject to a decision of the Secretary of State and could be subject to change at any time.

As these reforms may occur during the term of this contract and result in changes to the form, structure, size and shape of local government in Hertfordshire, they are a known risk to the Council within the meaning of paragraph 6, Schedule 8 of the Procurement Act 2023 (Act) in that the reforms could jeopardise the satisfactory performance of the contract but because the nature and extent of the reforms are presently unknown, it is not possible to address the risks in the contract. If these risks materialise, the contract may need to be modified under paragraph 5 of Schedule 8 of the Act. Such modification could include, but not be limited to, the need to replace the contracting authority with a successor public authority and/or vary the structure, scope, nature and/or geographical location/boundary within which the contract is delivered.

Tenderers should note that any variation(s) to the terms and conditions of the contract will be made in accordance with its terms.

Commercial tool

Establishes a framework

Total value (estimated)

• 拢80,000,000 excluding VAT
• 拢96,000,000 including VAT

Above the relevant threshold

Contract dates (estimated)

• 1 September 2026 to 31 August 2030
• 4 years

Main procurement category

Services

CPV classifications

• 90911200 - Building-cleaning services
• 90919300 - School cleaning services

Contract locations

• UKH23 - Hertfordshire

Framework

Maximum number of suppliers

10

Maximum percentage fee charged to suppliers

0%

Framework operation description

Call-Offs will be carried out by Mini-Competition.

Award method when using the framework

With competition

Contracting authorities that may use the framework

Establishing party only

Submission

Enquiry deadline

21 April 2026, 12:00pm

Tender submission deadline

11 May 2026, 12:00pm

Submission address and any special instructions

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

22 June 2026

Recurring procurement

Publication date of next tender notice (estimated): 7 April 2030

Award criteria

Other information

Payment terms

Invoices are to be submitted to the Council, in accordance with the Prices and Payment clause in the Conditions of the Framework. Payment will normally be made within thirty (30) days of receipt of a correct invoice.

Description of risks to contract performance

In furtherance of the UK Government鈥檚 plans for English devolution, Hertfordshire County Council (HCC) is consulting on plans for the reorganisation of local government structures in its county. This reorganisation may result in the county, district and borough councils of Hertfordshire being re-organised into a multi tiered unitary authority. HCC is required to submit its full plan for re-organisation to UK Government by November 2025, and any changes are estimated to take effect in April 2028 (although this is subject to change). Such changes could directly affect the structure, scope, or continuation of the contract beyond 1st April 2028. Whilst it is anticipated that existing contracts will be novated to the replacement authority, HCC can offer no guarantee at this stage.

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Open procedure

Documents

Associated tender documents

Contracting authority

Hertfordshire County Council

• Public Procurement Organisation Number: PWJT-5264-WYMY

Robertson House, Six Hills Way

Stevenage

SG1 2FQ

United Kingdom

Contact name: Elaine Fletcher

Email: strategic.procurement [at] hertfordshire.gov.uk

Website:

Region: UKH23 - Hertfordshire

Organisation type: Public authority - sub-central government