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Construction Contract Leads

Scope

Reference

SCC29116

Description

Salisbury City Council (SCC) intends to establish a new Commercial Waste Collection, Disposal and Recycling Services contract covering the collection, transportation, processing, reuse/recycling and lawful disposal of commercial and municipal waste generated at Council-managed locations in Salisbury. It forms the principal operational standard and contract deliverable.

The new contract will consolidate several existing short-term arrangements currently delivered by external providers into a single, integrated service. This will enable greater service consistency, operational efficiency, value for money, and compliance with all relevant environmental legislation. The contract will play a key role in maintaining Salisbury’s public spaces as clean, safe, and welcoming environments, supporting the Council’s long-term sustainability and environmental objectives.

SCC is committed to maintaining high standards of cleanliness and environmental performance. The new contract will cover the management of green waste from parks and open spaces, spoil tip waste from cemeteries, litter and refuse from street bins (including sweeper waste), and waste from council buildings and operational sites.

Waste Stream Data (2024–2025)

The following figures represent the baseline tonnage data for the 2024–2025 reporting period and will be used to inform the new contract:

Waste Stream Tonnes

General Waste (DNH) 240.69

Dry Mixed Recycling 7.00

Glass 0.30

Mixed Recyclables 15.49

Mixed Commercial Waste 7.20

Municipal Waste 31.86

Biodegradable Waste 10.22

Wood 1.12

Total Waste Managed All Streams 313.88

(These figures form the baseline for ongoing reporting, performance comparison, and service improvement targets.)

Total value (estimated)

• £1,250,000 excluding VAT
• £1,500,000 including VAT

Above the relevant threshold

Contract dates (estimated)

• 1 July 2026 to 30 June 2029
• Possible extension to 30 June 2031
• 5 years

Description of possible extension:

There is 1 contract extension with a maximum duration of 2 years and 0 month, and a value ex VAT of £ 500,000

Main procurement category

Services

CPV classifications

• 90500000 - Refuse and waste related services

Contract locations

• UKK1 - Gloucestershire, Wiltshire and Bristol/Bath area

Justification for not using lots

There are several areas to consider when deciding whether to lot a contract. An overview of the pros and cons for multi-lotted contracts are:

Pros:

• Reduced Risk of Supply Chain Disruption - Spreading the work across multiple suppliers reduces the impact of any single supplier's problems.
• Increased Competition - Encourages more suppliers to participate, potentially leading to better pricing and innovation.
• Opportunity for SMEs - Splitting contracts into lots can make it easier for smaller businesses to compete for contracts.
• Flexibility and Innovation - Different suppliers may offer varied approaches, allowing for experimentation and potentially better solutions.

Cons:

• More Complex Procurement - Requires managing multiple contracts and suppliers, increasing administrative burden.
• Higher Procurement Costs - Multiple tendering processes and contract management can be more expensive.
• Potential for Inconsistent Quality - Different suppliers may have varying standards, requiring closer monitoring.
• Reduced Economies of Scale - Smaller contract lots may limit the potential for volume discounts.

Lotting types

• by geographical coverage
• by trade type

SCC considered all the above when looking at this contract and opted for a single supplier approach. A single supplier contract allows for a consistent approach to quality through their own supply chain. Further, the new service is intended to bring together a number of existing smaller (separate) contracts to reduce overheads, service duplication and inconsistency.

The Salisbury location is too small an area to consider geographical lotting for this service.

Participation

Technical ability conditions of participation

The successful tenderer will need to hold and maintain at all times:

• A valid Waste Carrier Licence;
• Any environmental permits required for processing, transfer or storage;
• Appropriate road transport licences and ADR authorisations, where transporting hazardous consignments.
• Other requirements as detailed in the specification.

Submission

Enquiry deadline

28 April 2026, 5:00pm

Tender submission deadline

8 May 2026, 2:00pm

Submission address and any special instructions

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

8 June 2026

Award criteria

Weighting description

Price and quality is assessed using the Price per Quality Point methodology described above.

Other information

Payment terms

Standard 30 day terms will apply.

Invoices are emailed to facilities [at] salisburycitycouncil.gov.uk.

In the first instance, any disputes will go via dedicated contacts. If a resolution cannot be agreed then the escalation point will be to the Head of Service and the Responsible Finance Officer.

Description of risks to contract performance

High Value Tender

This is a high value tender for Salisbury and, as such, is being supported by senior staff within the Council. Approval will be given to spend/procure at Full Council and the contract will be assigned a contract manager who will be responsible for regular contract management.

Litigious Market

Although untested in Salisbury, the waste market is known to be litigious. Early market engagement will assess and prepare the market and, hopefully mitigate or allay any concerns. It is also an opportunity to identify any early issues arising from the market.

New Service / Unknown Market

This is a new single supplier contract combining a number of previous smaller contracts. Although the initial procurement did not attract any submissions, further market engagement has been undertaken to establish the reasons why potential tenderers did not submit bids. There is now a higher level of confidence that there will be competition from viable submissions from more than one potential bidder.

Modern Slavery

The waste industry is know to be at risk of modern slavery, particularly with short term contracts and the use of temporary staff. Additional checks and questions are being included to address this. The specification acknowledges the issues and the legal team will be instructed to ensure sure specific clauses are included in the T&Cs to address this.

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Open procedure

Contracting authority

Salisbury City Council

• Public Procurement Organisation Number: PMTB-3924-HHTH

The Guildhall, Market Place

Salisbury

SP1 1JH

United Kingdom

Contact name: Marc Read

Telephone: +447900138093

Email: mread [at] salisburycitycouncil.gov.uk

Website:

Region: UKK15 - Wiltshire CC

Organisation type: Public authority - sub-central government