Construction Contract Leads
London
Category Services
Type Tender
No. of Lots 3
Status Active
Published 4th Apr 2026
| Reference | ocds-h6vhtk-067c7e |
| Common Procurement Vocabulary | School cleaning services |
| Procurement Method | Competitive flexible procedure |
| Value | £1,700,000 |
London
Category Services
Type Tender
No. of Lots 3
Status Active
Published 4th Apr 2026
| Reference | ocds-h6vhtk-067c7e |
| Common Procurement Vocabulary | School cleaning services |
| Procurement Method | Competitive flexible procedure |
| Value | £1,700,000 |
Scope
Reference
CCL_130
Description
Morpeth School, together with Old Palace Primary School and Cubitt Town Primary School, all within the London Borough of Tower Hamlets, is undertaking a joint procurement exercise for the provision of cleaning services across all three sites. This collaborative approach has been adopted to achieve consistency of service, economies of scale and operational efficiencies, while recognising the individual needs and identities of each school.
Morpeth School is a large, mixed secondary school and sixth form serving a diverse pupil population aged 11-18. Old Palace Primary School, a two-form entry primary school, and Cubitt Town Primary School both provide inclusive, nurturing environments for pupils age 4-11, with a strong focus on wellbeing, achievement and high standards of education.
The contract will be tendered as a single procurement exercise, however the Schools expressly reserve the right to award the contract either as a single combined contract across all sites, or as separate individual contracts for each school, based on what is deemed to provide the most advantageous outcome for each school. Bidders are therefore required to submit proposals that clearly demonstrate their ability to delivery both a combined and where requested an individual model.
The contract is scheduled to commence on 1st August 2026, initially spanning three years with an option for both parties to extend the contract for a further two years, (3+1+1) beyond this date by mutual agreement. Any contract extension will be subject to the Schools鈥� satisfaction and agreement on budgets and service levels. Some of the cleaning staff have LGPS pension schemes and either having ABS in a London Borough, or the ability to achieve ABS status, will be essential for bidders.
The estimated combined turnover for the three-year duration is approximately 拢1.7 million.
The contract is focused on consistently high levels of cleaning service and pro-active management. Regular termly and annual reviews throughout the contract duration are mandatory, and a break clause should be included to support both parties in case the relationship does not thrive. The School expects high standards of support and a strong working relationship with the selected bidder.
The procurement process follows a two stage 鈥楥ompetitive Flexible鈥� approach, beginning with a Procurement Specific Questionnaire (PSQ) stage followed by an Invitation to Tender (ITT) stage after shortlisting.
The Schools reserve the right not to award the contract, including the option to pursue alternative delivery models, or to award on a site-by-site basis, should submissions fail to meet the required standard.
Total value (estimated)
- 拢1,700,000 excluding VAT
- 拢2,040,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 August 2026 to 31 July 2029
- Possible extension to 1 August 2031
- 5 years, 1 day
Description of possible extension:
The contract may be extended for 1 x 2 years or 2 x 1 years based on client satisfaction and mutual agreement.
Main procurement category
Services
CPV classifications
- 90919300 - School cleaning services
Contract locations
- UKI4 - Inner London - East
Lot constraints
Maximum number of lots a supplier can bid for: 1
Maximum number of lots a supplier can be awarded: 1
Description of how multiple lots may be awarded:
Each lot reserves the right to award individually.
Lot 1. Morpeth School
Description
All details are shown in the draft ITT documents.
Lot value (estimated)
- 拢936,000 excluding VAT
- 拢1,123,200 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Cubitt Town Primary School
Description
The draft ITT document includes all details of the school.
Lot value (estimated)
- 拢415,000 excluding VAT
- 拢498,000 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 3. Old Palace Primary School
Description
All school details are shown in the draft ITT documentation.
Lot value (estimated)
- 拢349,000 excluding VAT
- 拢418,800 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Participation
Legal and financial capacity conditions of participation
Lot 1. Morpeth School
Lot 2. Cubitt Town Primary School
Lot 3. Old Palace Primary School
All requirements for participation are detailed in the PSQ document
Technical ability conditions of participation
Lot 1. Morpeth School
Lot 2. Cubitt Town Primary School
Lot 3. Old Palace Primary School
All requirements for participation are detailed in the PSQ document
Particular suitability
Lot 1. Morpeth School
Lot 2. Cubitt Town Primary School
Lot 3. Old Palace Primary School
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
29 April 2026, 1:00pm
Submission type
Requests to participate
Deadline for requests to participate
29 April 2026, 1:00pm
Submission address and any special instructions
Tenders may be submitted via our in-tend portal:
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Suppliers to be invited to tender
Lot 1. Morpeth School
3 to 4 suppliers
Selection criteria:
All details are shown in the PSQ document
Lot 2. Cubitt Town Primary School
3 to 4 suppliers
Selection criteria:
The PSQ document includes all criteria used
Lot 3. Old Palace Primary School
3 to 4 suppliers
Selection criteria:
The PSQ documents include all selection criteria
Award decision date (estimated)
30 June 2026
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| quality of service | Cost will be weighted using the CIPFA % difference model at 35.71. | Quality | 65% |
| Cost | Cost | 35% |
Other information
Payment terms
As per government guidelines for supplier payment terms
Description of risks to contract performance
No risks identified
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
The procurement process follows a two stage 鈥楥ompetitive Flexible鈥� approach, beginning with a Procurement Specific Questionnaire (PSQ) stage followed by an Invitation to Tender (ITT) stage after shortlisting.
Documents
Documents to be provided after the tender notice
The documents will be provided via in-tend, including the draft contract and site plans at the ITT Stage.
Contracting authority
Morpeth School
- Public Procurement Organisation Number: PCPH-4444-WNHP
Morpeth School, Portman Place
London
E2 0PX
United Kingdom
Email: info [at] morpeth.towerhamlets.sch.uk
Region: UKI42 - Tower Hamlets
Organisation type: Public authority - sub-central government
Other organisation
These organisations are carrying out the procurement, or part of it, on behalf of the contracting authorities.
Cohesion Consulting Ltd
Summary of their role in this procurement: Cohesion are managing the procurement on behalf of the schools
- Companies House: 13682273
Cohesion Consulting
Royal Tunbridge Wells
TN1 1QU
United Kingdom
Contact name: Cohesion Procurement Team
Telephone: +441892251001
Email: info [at] cohesionconsulting.co.uk
Region: UKJ46 - West Kent
Contact organisation
Contact Cohesion Consulting Ltd for any enquiries.