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Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Berwickshire Housing Association Ltd

55 Newtown Street, Duns

Berwickshire

TD11 3AU

Email

admin [at] berwickshireha.co.uk

Telephone

+44 1361884000

Country

United Kingdom

NUTS code

UKM91 - Scottish Borders

Internet address(es)

Main address

Buyer's address

I.2) Information about joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Housing and community amenities

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Maintenance Painterwork MTC 2026/29

II.1.2) Main CPV code

• 50000000 - Repair and maintenance services

II.1.3) Type of contract

Services

II.1.4) Short description

Generally, the service will comprise the regular Maintenance Painterwork of the Associations stock.

The MTC will be for a period of 3 years; with the option to extend for a further 4 x single 12-month periods at The Association’s individual discretion.

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

• 50000000 - Repair and maintenance services
• 45442180 - Repainting work

II.2.3) Place of performance

NUTS codes

• UKM91 - Scottish Borders

II.2.4) Description of the procurement

The Association wishes to enter into Measured Term Contract (MTC) with a suitably qualified and experienced contractor in the provision of Maintenance Painterwork Services, all as detailed in the specification attached named ‘Dulux Technical Specification – External’ and ‘Dulux Technical Specification – Internal’.

The MTC for Maintenance Painterwork Services will be for a 3-year period with the option to extend for 4 x single 1-year periods solely at the Associations discretion to a maximum of 7 years.

It should be noted that it will be a contractual requirement to ensure that contractors must provide itemised invoices per block address painted. This must have the full breakdown of all items of works completed and itemised costs.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 50%

Cost criterion - Name: Cost of Service / Weighting: 50%

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

The MTC will be for a period of 3 years; with the option to extend for a further 4 x single 12-month periods at The Association’s discretion.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options

As required

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

See attached ITT

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions

See attached ITT - SPD Price & Quality Criteria and Scoring Evaluation - Painterwork - Final

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.1) Information about a particular profession

Execution of the service is reserved to a particular profession

Reference to the relevant law, regulation or administrative provision

See attached ITT - SPD Price & Quality Criteria and Scoring Evaluation - Painterwork - Final

III.2.2) Contract performance conditions

See Contractual KPIs attached with the Contract Notice

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

16 January 2026

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date

16 January 2026

Local time

12:00pm

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published: As per the ITT

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

Please ensure that you comprehensively read and understand the ITT documents as they outline your requirements for the submission of the SPD, the Quality and the Pricing Schedule. IT IS CRITICAL THAT YOU READ THESE FIRST.

If you are in an doubt as a question through PCS questions and answer section within the contract notice.

Also see the list of documents listed below that have to be completed and returned.

SPD (Scotland) Document - Global Questions

SPD Response

Quality Response

CB Clause for % contribution on Framework

Framework Lot Selection & Priority Preference Form - Final

Excel Pricing Schedule

FOT

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:

There is no specific sub-contract clause however, we have stated.

"It should be noted that any proposed subcontractors will need to be sanctioned and approved by the Association prior to use on this contract. They will require to complete an SPD (Part II & III Only) for all your proposed sub-contractors after award"

Community benefits are included in this requirement. For more information see:

A summary of the expected community benefits has been provided as follows:

See attached 'CB Clause for % contribution on MTC' to be completed and signed a returned with the submission.

(SC Ref:817487)

VI.4) Procedures for review

VI.4.1) Review body

Sheriff Court House

Ettrick Terrace

Selkirk

TD7 4LE

Country

United Kingdom