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Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Southend East Community Academy Trust (SECAT) C/o SSC Partnership Limited

12 Nelson Street

Southend-on-Sea

SS1 1EF

Email

procurement [at] sscpartnership.co.uk

Telephone

+44 1702333880

Country

United Kingdom

NUTS code

UKH31 - Southend-on-Sea

Internet address(es)

Main address

Buyer's address

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

Tenders or requests to participate must be submitted to the above-mentioned address

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Cleaning Services Contract - Southend East Community Academy Trust (SECAT)

Reference number

SSC SECAT CLN 04_25

II.1.2) Main CPV code

• 90919300 - School cleaning services

II.1.3) Type of contract

Services

II.1.4) Short description

SSC Partnership an Agent of Southend East Community Trust (SECAT) are currently out to tender for the provision of cleaning services.Suppliers that would like to take part in this tender process are invited to Express Interest upon which the will be given access to the full tender documentation delivery through this e-tendering system.When the tender documents have been made available involved suppliers will receive notification via email and the tender documents can be accessed from the My Tenders area of this website and selecting the View Details button of this project. Access at deadline for submissions of the tender will be 10th February 2025.Please allow sufficient time to make your return as late returns will not be permitted.Any questions relating to this tender should be made via correspondence on the website and can be addressed to the main contact as shown in the details above.

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

• 90919300 - School cleaning services
• 90910000 - Cleaning services

II.2.3) Place of performance

NUTS codes

• UKH31 - Southend-on-Sea

II.2.4) Description of the procurement

SSC Partnership Limited, an Agent of Southend East Community Academy Trust (SECAT) are out to tender for the provision of cleaning services. The Trust will sign a contract with the successful Company for a period of 40 Months (3 Years and 4 months) with the option to extend it for up to a further 24 Months (2 Years). It is expected that the contract will commence 1st April 2025.The Procurement is being run under the open procedure. Any interested organisation/consortium may submit a Bid in response to this ITT.The Tenderer shall prepare and submit its tender considering the entire tender package. The requirements for a valid submission of tenders are outlined in the tender documentation including the scope of works and specification of service.Tender submissions should clearly demonstrate:A thorough understanding of the Scope of WorkAbility to deliver the services required in line with all TUPE information, and have a flexible approachTechnical expertise and relevant experienceBest value for moneySuitability for the undertaking of the work.Procedures and practices which will be utilised to ensure quality and compliance with the specification.Arrangements will be made for Tenderers to visit the schools and view the current facilities to obtain a better understanding of the layout and any other relevant information to help in putting together tender bids. The site visit is planned to take place the week commencing 20th January 2025. Tenderers should limit their attendance to two representatives. Tenderers will not be able to take photographs during site visits without the consent of the Client. Please register for the site visit through the correspondence functionality on the tendering portal (), including the name and roles of the representatives who will be attending by no later than 12 noon, 17th January 2025.Tenders will be evaluated using a method known as MEAT (most economically advantageous tender). There will be mandatory and desirable requirements.Mandatory requirements are stipulations which must be present, or the tender will be eliminated from the evaluation.Desirable characteristics are elements of the tender which are to be scored by the Client.Tenders and all associated documents must be submitted electronically via the e tendering portal: . Tenderers that are not registered will need to complete the supplier's application. If there are any issues with the access or submission of documents Tenderers can contact the In-Tend Support team at support [at] in-tend.co.uk or on 0845 557 8079 / +44 (0) 114 407 0065.Cleaning will be required to the following Schools and Head Office within the Trust:Bournes Green Infant School, Burlescoombe Road, Southend-on-Sea SS1 3PSBournes Green Junior School, 6 Ladram Close, Southend-on-Sea SS1 3PXHinguar Primary and Nursery School, New Garrison Road, Shoeburyness, Southend SS3 9FERichmond Avenue Primary School, Richmond Avenue, Southend-on-Sea SS3 9LGSecat House, Delaware Road, Shoeburyness, Southend-on-Sea SS3 9NPShoeburyness High School, 79 Caulfield Road, Southend-on-Sea, SS3 9LLThorpedene Primary School, Delaware Road, Southend-on-Sea SS3 9NP

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

1 April 2025

End date

31 March 2028

This contract is subject to renewal

Yes

Description of renewals

The Client will sign a contract with the successful Company for a period of 40 Months (3 Years and 4 months) with the option to extend it for up to a further 24 Months (2 Years). It is expected that the contract will commence 1st April 2025.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions

Full details are disclosed within the tender documentation.

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

Full details are disclosed within the tender documentation including Key Performance Indicators.

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

10 February 2025

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 10 August 2025

IV.2.7) Conditions for opening of tenders

Date

10 February 2025

Local time

12:01pm

Place

12 Nelson Street

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.4) Procedures for review

VI.4.1) Review body

Southend East Community Academy Trust

Southend-on-Sea

SS3 9NP

Country

United Kingdom

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures

A mandatory standstill period (prior to the award of contract) will provide information on the proposed decision to all Tenderer's that have participated within the process. The standstill period, which will be for a minimum period of 10 calendar days, provides time for unsuccessful Tenderer's to challenge the award decision, prior to the contract being entered into. Further details are enclosed within the tender documents. An economic operator that suffers, or risks suffering, loss or damage attributable to breach of duty under the Contracts Regulations may instigate proceedings.